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Administrative Clerk Members of Council 

 

Posting Id 1504
Department Council
Division Council Administration
   
Rate of Pay $20.00 - $25.00 Hourly
Job Type Full-time contract until November 14, 2022 with possibility of extention
Work location          Hybrid - remote work and working out of the Main Municipal offices at 225 East Beaver Creek, Richmond Hill
Posting Type Internal and External
Posting Date 06/16/2022
Application Deadline 06/23/2022

 

Position Summary

Administrative Assistants to the Members of Council will provide professional and administrative support to one member of Council.

Key Duties and Responsibilities

  • Receives, addresses, and relays constituent matters on behalf of an elected official while acting as an ambassador to facilitate the exchange of information to work towards effective solutions.
  • Prepares correspondence, documents, memos, and minutes as well as supports and obtains day-to-day work assignments and directives from their member of Council. In carrying out these assignments and directives, the Administrative Assistant serves as a direct representative and extension of the member of Council while working under limited supervision.
  • Maintains and or creates Social Media platforms
  • Manages Word Press content
  • Coordinates, manages and maintains the member of Council calendar and schedule to ensure that they are aware of their meetings and appointments.  Manages members of Council expense, constituency and conference budgets.   
  • Treats interactions and various materials with a high degree of security, confidentiality, sensitivity and discretion, while identifying  priorities and action to be taken to serve the needs of the member of Council.
  • Provides support for member of Council special events/meetings and conference events in order to ensure that events are executed at a high level and to ensure that the member of Council is prepared for conferences. Offer support to the councillor by attending special events/meetings, setting up, welcoming the residents, registering the residents, distributing materials, and other related tasks.
  • Reviews meeting agendas and upcoming issues to provide researched and relevant summaries/backgrounders. As well as tracking and identifying emerging and current issues City-wide (issues identification). Manages member of Council expense, constituency and conference budgets.

Education and Experience

  • College Diploma in an Executive Assistant Program
  • 4 years related experience
  • 2 or more years experience in a professional office environment.
  • Experience with Word Press and Social Media platforms

Required Skills/Knowledge

  • Ability to utilize Word Press
  • Proficient in the usage of various social media platforms
  • You must possess a valid Ontario Class "G" Driver's Licence and have a vehicle for use on corporate business (mileage compensated)
  • Ability to multitask in a fast paced environment
  • Proficient in MSOffice, Adobe, and Social Media
  • Experience working in high-level political or executive office with the ability to manage the challenges associated with this work environment.
  • Understanding of the municipal and regional levels of government and the services provided by both levels of government.
  • General knowledge of Provincial and Federal government functions, structures and responsibilities.
  • Ability to work independently, combined with well-developed organization and time management skills and the ability to deal effectively with tact, courtesy, discretion and diplomacy with all levels of staff and the public
  • Ability to independently resolve problems and issues under minimal supervision
  • Ability to work outside normal business hours to accommodate special events/meetings on weekends and/or evenings as required.
  • Demonstrates good judgment and makes sound decisions
  • Shows commitment to personal growth, development, and leadership opportunities
  • Shares new ideas and challenges the status quo
  • Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
  • Takes initiative to participate in a culture of learning, mentoring, and sharing
  • Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect and trust
  • Contributes to building and being a part of a positive culture
  • Demonstrate the City’s corporate values of care, collaboration, courage and service

Leadership Competencies

  • Demonstrates personal leadership
  • Builds people and culture
  • Cultivates open communication
  • Shapes the future
  • Navigates and leads through complexity and change

 

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

Please note, to be considered for a career opportunity at the City of Richmond Hill you must have received the full series of a COVID-19 vaccine approved by Health Canada (or the World Health Organization). You may also be required to receive any COVID-19 boosters recommended by public health authorities.  The City of Richmond Hill will consider cases requiring accommodation as stipulated by relevant employment standards legislation or regulation and/or the Ontario Human Rights Code.