Development Process Coordinator 

Position Summary

Reporting to the Manager of Development , the Development Process Coordinator supports the development application process for the Development Planning division through the intake and circulation of documents for review related to development applications, updating and maintaining databases, drafting related correspondence, and coordinating agreements. 

Key Duties and Responsibilities

• Receive development application, documents, plans and studies, and circulate them for review and comment as appropriate
• Update and manage the development tracking system (Energov)
• Create all development associated files and enter into ATRIUM database
• Monitor development application status(es) and follow up on outstanding information and comments as part of development review process
• Provide administrative support to staff in their day to day work involved in the development application review
• Prepare and distribute divisional correspondence both internal and external to the City
• Schedule meetings, create agendas, and take minutes for divisional meetings
• Monitor and order office supplies
• Respond to general enquiries by phone, email and in person, as required
• Create physical files and maintain divisional filing system
• Create and maintain divisional digital filing system;
• Provide back up support for customer service counter, other administrative Assistants as necessary and Committee of Adjustment (Planning)
• Key contact for all development application intake, circulation and payments/fee processing
• Co-ordinates all Pre-Submission inquiries, submissions and scheduling of meetings
• Co-ordinates Council agendas/staff reports for Committee of the Whole, Council, Council Public Meetings as well as Development Application Review Committee (DARC)
• Co-ordinate Site Plan agreement process with other City Departments and external clients
• Generates reports on active development applications and development related data requests

Education and Experience

• Diploma in Business Administration or a related discipline
• AMCTO Certification is an asset
• 2 years administrative or related experience. Municipal experience is an asset

Required Skills/Knowledge

• Proficient in Microsoft Office Suite
• Knowledge of PALIS, OnPoint, Atrium, ABC Docs, OCE Web, or MConnect is an asset
• Highly developed data input, keyboarding and computer skills
• Team player with strong customer service and organizational skills
• Prioritization and time management skills
• Demonstrates good judgment and makes sound decisions
• Shows commitment to personal growth, development, and leadership opportunities
• Shares new ideas and challenges the status quo
• Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
• Takes initiative to participate in a culture of learning, mentoring, and sharing
• Contributes to building and being a part of a positive culture
• Demonstrate the City’s corporate values of care, collaboration, courage and service

Leadership Competencies