Financial and Data Entry Clerk 

Position Summary

The Information Technology Division is seeking a detail-oriented and motivated individual to join our team as a Financial and Data Entry Clerk. This position manages the processing of invoices, ensuring accuracy and timely payments while maintaining financial records. This role involves data entry, invoice verification, and communication with vendors. Key responsibilities include managing invoice data, verifying invoices, resolving discrepancies, and supporting accounts payable or receivable functions.  The ideal candidate will possess strong numerical and organizational skills, be proficient in financial software and tools, have a keen eye for detail and knowledge of purchase orders. In addition, this role will closely collaborate with the Project Analyst to provide comprehensive financial reporting support.

Key Duties and Responsibilities

• Processing Invoices: Submitting invoices by inputting invoice details on the SAP Financial module.
• Invoice Verification: Reviewing and verifying invoices for accuracy and tracking against monthly vendor statements. 
• Discrepancy Resolution: Identifying and resolving any discrepancies or issues with invoices, invoice payments, communicating with vendors and/or invoice approvers as needed. 
• Record Keeping: Maintaining accurate records of invoices, payments, and related documents (electronic filing). 
• Communication: Collaborating with vendors, internal teams (like accounting or finance), and invoice approvers, to address invoice-related inquiries. 
• Data Management: Organizing and updating invoice data in the SAP system and excel, ensuring it's accurate and accessible. 
• Reporting: Assisting with preparing reports related to invoice processing and payment status. 
• Data Entry: Downloading accounting information from SAP system and updating budget and accounting excel sheets. 
• Purchase Orders: Coordinating and creating low-value purchase orders for IT Division, tracking and closure of purchaser orders and procured contracts. 

Education and Experience

• High school diploma or equivalent; additional financial education or certifications are considered an asset.

Required Skills/Knowledge

• Data Entry Proficiency: Strong typing speed and accuracy, with the ability to input data efficiently and accurately. 
• Attention to Detail: Ability to carefully review documents and identify discrepancies. 
• Organizational Skills: Maintaining organized records and files. 
• Communication Skills: Ability to communicate clearly and professionally with vendors and internal staff. 
• Basic Accounting Knowledge: Understanding of basic accounting principles and terms related to invoices and payments. 
• Computer Skills: Proficiency with computer software, particularly Excel, Outlook, Teams, and SAP. 
• Problem-Solving Skills: Ability to identify and resolve issues with invoices and payments. 
• Experience: Prior experience in account payable, invoice processing, or related accounting roles is often preferred, but not always required.

Leadership Competencies