Health and Safety Program Assistant 

Position Summary

The Health and Safety Program Assistant provides administrative and operational support in the delivery of corporate health and safety programs. The role coordinates training and program activities, supports Joint Health and Safety Committee processes and workplace inspections, maintains health and safety systems and documentation, and tracks compliance requirements. The position also provides support for WSIB administration, reporting, and day-to-day health and safety operations to help ensure legislative and corporate requirements are met.

Key Duties and Responsibilities

• Maintain health and safety notice boards across corporate locations
• Maintain and update the SDS management system and support WHMIS compliance
• Coordinate and support the delivery of corporate health and safety training (in-class and e-learning), including scheduling, logistics, and tracking completion in RH University
• Assist with annual review and update of health and safety programs and policies
• Maintain and update health, safety and wellness content on the City’s intranet (RHLink)
• Provide administrative and coordination support to Joint Occupational Health and Safety Committees (JHSCs), including scheduling meetings and monthly workplace inspections annually
• Coordinate and track completion of workplace inspections to support legislative compliance
• Maintain inventory of health and safety supplies and coordinate purchases as required
• Track and monitor health and safety budget expenditures
• Maintain and update emergency management documentation
• Maintain and update the PDA list and supporting documentation
• Conduct ergonomic assessments as requested
• Deliver assigned health and safety content at New Employee Orientation (NEO)
• Prepare reports, correspondence, and other documentation as required
• Provide administrative support to health and safety programs (e.g., IEEP), including periodic follow-ups
• Processing of WSIB Account and Claim Statements
• Provide administrative coverage and triage inquiries in the absence of the Health and Safety Advisor, escalating as appropriate
• Assist with WSIB injury reporting as requested
• Other duties as assigned

Education and Experience

• Diploma in Occupational Health, Human Resources, or a related discipline, with a focus on health and safety
• Degree in Occupational Health and Safety, considered an asset
• Certified Member (JHSC), considered an asset
• Current Standard First Aid, CPR-C & AED, considered an asset
• 1-year related experience in occupational health and safety, preferably in a municipal work environment

Required Skills/Knowledge

• Working knowledge of occupational health and safety legislation, including the Occupational Health and Safety Act and related regulations
• Strong organizational and coordination skills with a high level of attention to detail
• Ability to maintain accurate records, track data, and support compliance-related activities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and related systems (e.g., training or records management systems)
• Ability to compile and summarize data to support reporting and trend analysis
• Effective written and verbal communication skills
• Ability to work both independently and collaboratively in a team environment
• Strong interpersonal skills with the ability to handle sensitive and confidential information
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Flexibility to adjust work hours occasionally to support training delivery or operational needs
• Basic understanding of municipal operations is considered an asset
• Valid Ontario Class “G” Driver’s License and access to a vehicle for corporate business (mileage compensated)

Leadership Competencies