Law Clerk 

Position Summary

Reporting to the City Solicitor, this primary function of this position will be to coordinate and prepare various development agreements and complete related conveyances at the instruction of various other City departments. From time to time, the individual in this position will also be required to prepare legal documents and communications related to Town real estate and other general municipal matters.

Key Duties and Responsibilities

• Processing legal files independently e.g. files related to subdivision and condominium process, part lot control and section 118/119 restriction requirements, conditions of severance and site plan such as preparing subdivision, site plan and servicing agreements, processing files for the conveyance of road widenings, daylighting triangles, easements, processing grading agreements/cash-in-lieu agreements for registration, and internal staff communications as well as external communications as required with outside counsel, developers, homeowners and various government authorities. 
• Preparing agreements e.g. subdivision agreements, servicing agreements, shared use agreements, credit transfer agreements, heritage restoration agreements, limiting distance agreements, cash-in-lieu agreements, permission to enter agreements, leases, minutes of settlement, expropriation documents, Proof of Claim - Bankruptcy, tax sale notices as required by the Municipal Act, releases and all litigation documents for matters before the Ontario Superior Court of Justice, Ontario Municipal Board, Conservation Review Board, Assessment Review Board and Human Rights Tribunal, including pleadings and all other necessary documents as required.
• Preparing forms for electronic registration (Teraview) in order to register transfer/deeds, easements, grading agreements, orders to comply/certificate of compliance, subdivision agreements, cash-in-lieu agreements, site plan agreements, tax arrears certificates and various by-laws (to establish as public highways, stop up and closures, part lot control and heritage by-laws).
• Legal research using law library and computer databases (Quicklaw, Westlaw, Teraview, OnCorp. and various other government sites) as required by various Town Departments, e.g. construction liens searches, corporate/business name searches, title searches.
• Interpreting legal obligations e.g. requesting and monitoring internal and external clearances related to the subdivision/condominium process as well as requirements related to court rules, procedures, lease timelines and requirements under the Municipal Act related to the tax sale process.
• Assisting the Manager of Real Estate with respect to real estate/development & lease matters including preparation of communications/correspondence/staff reports and any necessary property research, as well as compiling and assisting with Property Committee agendas and minutes.

Education and Experience

• Institute of Law Clerks Certification in real estate or comparable certification
• 5 years experience as a real estate or development law clerk 

Required Skills/Knowledge

• Strong understanding of the Land Registry system, real estate conveyancing procedures, the Municipal Act and an understanding of municipal government procedures
• Extensive knowledge  of Teraview, MS Office products, online research resources such as OnCorp., Westlaw/Quicklaw and other legal research tools 
• Excellent drafting and writing skills
• Strong interpersonal and relationship-building skills
• Excellent time management and organizational skills 
• Ability to exercise good judgment 
• Ability to work independently as well as within a team environment 
• Organizational and time management skills
• Demonstrates good judgment and makes sound decisions
• Shows commitment to personal growth, development, and leadership opportunities
• Shares new ideas and challenges the status quo
• Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
• Takes initiative to participate in a culture of learning, mentoring, and sharing
• Contributes to building and being a part of a positive culture

• Demonstrate the City’s corporate values of care, collaboration, courage and service

Leadership Competencies