Program Assistant - Strategy and Government Relations 

Position Summary

Reporting to the Manager, Strategy and Government Relations, the Program Assistant will provide program related assistance to the Strategy and Government Relations Section.

Key Duties and Responsibilities

• Research, analysis, report writing, project planning and coordination in support of the work of the Strategic and Government Relations Section, which include the monitoring and implementation of the 2024-2027 Strategic Plan, preparing grant applications on behalf of the City and government relations activities such as analysis of provincial legislation.
• Answer phone inquiries, direct calls, and provide basic information; oversee mail deliveries, packages, and couriers.
• Perform clerical duties, take memos, maintain files, organize documents; photocopy, fax, etc. as needed.
• Take notes and memos during meetings; type documents, drafts, and reports; sort and manage files.
• Run general City related errands.
• Manage databases and input information, data, and records.
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms; update and manage outlook calendars.
• Attend City committee and events.

Duties and Responsibilities Cont'd (if applicable)

Education and Experience

• Recent graduate (within one year), or currently enrolled in college or university program. - Specifically - a political science, public policy or administration graduate program.
• Experience analyzing data and writing concise briefing material.
• Customer service experience is an asset.

Required Skills/Knowledge

• Demonstrated ability to communicate effectively both verbally and written.
• Strong knowledge of Microsoft Office Suite.
• Strong organization skills and the ability to manage multiple tasks and the ability to prioritize are a requirement.
• Ability to work with minimal supervision.
• The successful candidate should be an enthusiastic and creative team player.
• Effective interpersonal skills and demonstrated ability to establish and maintain positive and professional relationships with a wide range of stakeholder groups.
• Demonstrate the City's corporate values.
• Provide own transportation to work and to attend and support community engagement activities.

Leadership Competencies